Employee Location

Overview

The Location Master module in Semsto allows administrators to create and manage multiple company or branch locations. Each location can include detailed information such as address, manager contact, payroll details, compliance identifiers and customized letterhead configuration.

This module ensures accurate branch management, geo-tagging and consistent documentation for all organizational units.

Purpose
The Location Master module is designed to:
  • Manage all company branches or office locations centrally.
  • Store location-specific details such as contact info, compliance numbers and address details.
  • Configure each location's payroll, bank and tax-related settings.
  • Customize official letterheads for documents like invoices, employee letters and payslips.
  • Enable accurate distance and geolocation-based tracking for attendance systems.
Location List Page
The Locations List page displays all existing locations in a structured format, with details such as name, manager and address.
Field Description
Field Name Description
Action Allows you to Edit or Delete a location record.
Status Displays whether the location is Active or Inactive.
Name Shows the location name (e.g., “Aarvi Infotech”, “Head Office”).
Manager Name Displays the name of the manager responsible for this location.
Email Shows the manager's or location's contact email address.
Mobile Displays the contact number associated with the location.
Address Displays the physical address of the location.
City Indicates the city where the location is situated.
Other Functionalities
  • Search Bar: Search by location name, manager, or city.
  • Filter by Status: View Active or Inactive locations.
  • Add Location: Opens the form to create a new location record.
Add Location Page
The Add Location Details form allows you to create or edit a location’s details. It is divided into three sections
  1. Basic Information
  2. Settings
  3. Letterhead Configuration
Basic Information
Field Name Description
Name Enter the name of the location (Mandatory field).
Email Address Enter the location or manager's email address.
Country / State / City Enter the geographical details of the location.
Manager Name Specify the name of the location manager or contact person.
Mobile Number / Mobile 2 Enter one or two contact numbers for communication.
Remark Add internal notes or comments related to this location.
Address Enter the full address, including street and building details.
Zip Enter the area ZIP or postal code.
Latitude / Longitude Enter GPS coordinates for accurate map or geo-based functions (optional).
Distance Define the radius (in meters) for geo-fencing or attendance range.
Is Default Mark this location as the company's primary default address (if applicable).
Status Set the location as Active or Inactive.
Buttons: Save | Go to Settings
Settings
Field Name Description
PF Number Enter the Provident Fund registration number.
ESI Number Enter the Employee State Insurance number.
PAN Number Enter the Permanent Account Number for tax identification.
LIN Number Enter the Labour Identification Number.
TAN Number Enter the Tax Deduction and Collection Account Number.
Shop Establishment Number Add the registration number for the shop/branch under the Shops and Establishment Act.
Bank Name Enter the name of the bank associated with payroll or transactions.
Account Number Enter the bank account number.
IFSC Code Enter the IFSC code for the salary bank.
Select Salary Bank Choose the default salary bank for employees in this location.
Currency Select the operational currency.
Signature Image Upload Upload the authorized digital signature for payroll documents.
Password Protection Policy
You can choose PAN Number, UAN Number, Bank Account Number, or Name Birth. Based on the selected option, the system will create a password using that specific employee detail.
  • PAN Number – Password created from PAN digits
  • UAN Number – Password created from UAN digits
  • Bank AC Number – Password created from bank account digits
  • Name Birth – Password created using name + date of birth
Buttons: Save | Go to Basic | Go to Letterhead Configuration
Letterhead Configuration
Field Name Description
Title Enter the title for the letterhead.
Margins Set Top / Bottom / Left / Right margins.
Horizontal / Vertical Margin Fine-tune spacing.
Font Type / Size Select font family and size.
Line / Fill / Text Color Customize colors.
Address Alignment Choose Left, Center, or Right.
Bold Address Enable bold style for address.
Logo Upload Upload a logo for letterhead.
Background Logo Upload watermark logo.
Display Options Enable or disable Logo, Address, Reference No, Date.
Buttons: Save | Go to Basic
How to Add a New Location
  1. Navigate to Master ? Location.
  2. Click + Add Location.
  3. Fill in details under Basic Information.
  4. Proceed to Settings to add compliance and financial details.
  5. Configure Letterhead Settings.
  6. Click Save to store the location.
How to Edit or Delete a Location
  • Edit: Click the pencil icon to update location details.
  • Delete: Click the trash icon to remove the location.
Example
Field Sample Data
Name Aarvi Infotech
Manager Name Krishna Vejpara
Email sales@aarvitechnology.com
Mobile 9537056859
Address 5800 S Main St, Los Angeles, CA
City / State / Country Los Angeles / California / USA
Status Active
Module Benefits
  • Centralized management of multiple branches.
  • Accurate geo-location data for attendance systems.
  • Simplified compliance and payroll integration.
  • Professional letterhead customization for branding consistency.