Integrated System
Problem
People use different systems to manage various aspects like Recruitments, Payroll, Project Management, Asset Management, CRM, and Finance, lacking correlation between them, hindering data-driven decision-making.
Solution
Semsto integrates essential modules such as Goals, Finance, CRM, Recruitment, Payroll, Project Management, and Asset Management, creating a cohesive system where these elements are interlinked. This correlation ensures seamless access to critical information, empowering data-driven decision-making.
Outcome
Our goal is to drive growth for all companies by reducing operational time by 60%, allowing them to allocate more focus on their core business.
Scheduling
Problem
- Struggling to track the time team members spend in meetings?
- The effectiveness of internal meetings isn't being measured.
- Lack of meeting Minutes.
- Unwanted meeting.
- Forgot meeting.
- Lack of interconnection with Google Calendar, Calendly.
Solution
- Identifying the time team members spend in meetings.
- Reminder for the Minutes of Meeting (MOM) after a meeting has concluded.
- Scheduling meetings with internal team members.
- Sending out meeting reminders.
- Syncing with Google Calendar and Calendly for scheduling and coordination.
- Integration with Zoom for seamless interaction and meetings.
Outcome
Enhancing meeting management, setting reminders, and measuring team members' time usage can eliminate unnecessary meetings and boost overall team productivity.
CEO Tools
Problem
- Lack of a system in place for creating and managing goals.
- Goal creation is easy, but measurement is difficult.
- Wishlist items becoming obsolete due to lack of record maintenance.
- Lack of tool to keep track of SWOT analysis.
Solution
- Assists in both setting up goals and monitoring their progress effectively.
- Automatically tracks goals linked to Lead generation, Sales, and Recruitment efforts.
- Maintaining records of the wishlist, its associated resources, and the time dedicated to each item.
- Manage history of SWOT analysis of all team members.
Outcome
Leveraging CEO tools efficiently allows top leaders to manage goals, wishlist and planning more effectively, enabling a greater focus on driving company growth.
Finance
Problem
- Managing budgets using Excel.
- Manually sending invoices to clients and tracking payments.
- Monitoring all expenses.
- Absence of MIS reports for decision-making.
- Sending bills and expenses to the Chartered Accountant every month.
Solution
Budget Management and Tracking.- Expense Management and Yearly Comparisons.
- Sales and Payment Management.
- Financial Reporting (Profit & Loss, Balance Sheet).
- Direct CA Access to Bills and Expenses.
Outcome
Enhancing the company's growth through effective financial utilization by making data-driven decisions using financial reports.
Project Manager
Problem
- Managing numerous credentials for projects.
- Handling project-related documents.
- Not aware about profitability of project.
- Unable to make data-driven decisions due to a lack of data.
- Management of Project task flow.
- Difficult to manage requirement gathering and sharing.
Solution
- Handling project-related credentials.
- Know profitability of project & team.
- Know effectiveness of team working on project.
- Approval of project related documents with signature.
- Customize project task flow for team.
Outcome
Enhance project management processes and save 40% of coordination time while reducing errors by eliminating repetitive tasks.
Payroll Manager
Problem
- Managing physical documents for all employees.
- Struggling to analyze the performance of employees and teams.
- Lack of a system to manage employee disputes and requests.
- Spending significant time on attendance and salary calculations.
- Most of the time of HR is spent on daily routine activities.
- Lack of system to evaluate employee.
Solution
- Remove physical documentation.
- Analyzing performance based on tasks completed.
- Overtime and Leave Management.
- Tracking employee requests and disputes.
- Simplified management of attendance and salary.
- Streamline routine operations to significantly reduce hours spent by HR.
Outcome
Our aim is for the HR Team to complete routine operations within just 1 hour a day, allowing them to focus on other impactful tasks and empower the team by effectively managing employee disputes.
Recruiter
Problem
- Tracking candidates who've applied and adding their details to the portal.
- Managing the follow-up and communication in the interview process is time-consuming.
- Uncertain about which channel is the most effective for recruitment.
- There's a lack of a tool for keeping track of reference checking.
- Unaware of the time your team spends on recruitment.
- Don't know effectiveness of interviewer.
Solution
- Send job description to client and he can apply from same screen.
- Improving the interview process to eliminate internal communication, ensure transparency, and enable tracking of interviewer and HR effectiveness.
- Identifying the most effective channels for acquiring candidates.
- Automate Reference Checking.
Outcome
Enhance the effectiveness of the recruitment process by over 70%.
Asset Manager
Problem
- Lack of an effective channel through which employees can request assets.
- Lack of a good system to track assets assigned to employees.
- Accessing the history of asset assignments.
- Resource Planning in advance.
- Unwanted purchase due to lack of effective resource planning.
Solution
- Allowing employees to request assets specifying the time duration needed?
- Having advance knowledge about resource requirements and releases?
Outcome
Saving cost by maximizing the effective utilization of company assets through strategic planning.
Sales Team
Problem
- Facing challenges of distinguishing between clients and prospects.
- Not able to measure team's performance.
- Struggling to track communications conducted on freelancer portals.
- Finding it challenging to manage meetings and follow-ups.
- Manage all lead operations manually.
- Difficult to manage task related with leads.
- Multiple Communication channel for lead management.
Solution
- Differentiate Clients and Prospects.
- Measure team performance.
- Reminder for Meeting and Follow-up.
- Automated process for lead operations.
- Centralize Lead Communication.
Message
Identify the most effective lead generation channels and employee effectiveness and automated routine process.
Communication
Problem
- Lack of tool to Target specific groups for communication.
- Lack a centralized log for all communications.
- Repeatedly composing emails/SMS.
- Unable to broadcast messages to all team members.
- Lack of effective tool for internal communication.
Solution
- Establish communication groups for personalized messages.
- Ensure centralized communication for all correspondence.
- Organize templates for streamlined communications.
- Broadcast messages efficiently.
- Internal chat facilitates team collaboration and communication.
Outcome
Semsto boosts your communication effectiveness by over 60%, centralizing all your communications.
Visitor Manager
Problem
- Keep track of all visitors.
- Time consuming process to generate gate pass.
- It can be embarrassing for high-profile visitors to wait.
- Event Registration and tracking.
Solution
- Quick Visitor Pass Generation.
- Advance Pass Generation for High Profile Visitors.
- Keep Track of events and seat availability
- Automatically closing event registration when the capacity is reached.
- Event Attendance Log.
Outcome
Enhance the visitor pass generation process significantly and effectively manage events.
Support Team
Problem
- Tracking all client emails, SMS, and calls.
- Human interaction is necessary.
- Keeping the client updated.
- Maintaining a record of past information.
Solution
- A tool through which clients can send requests.
- Tracking all requests and their respective statuses.
- An open and transparent process.
- Establishing two-way communication with the client..
Outcome
Delivering excellent customer service through an effective process tailored to serve clients efficiently.