Integrated System

Problem

• People use different systems to manage various aspects like Recruitments, Payroll, Project Management, Asset Management, CRM and Finance, lacking correlation between them, hindering data-driven decision-making.

Solution

• Semsto integrates essential modules such as Goals, Finance, CRM, Recruitment, Payroll, Project Management and Asset Management, creating a cohesive system where these elements are interlinked. This correlation ensures seamless access to critical information, empowering data-driven decision-making.

Outcome

Our goal is to drive growth for all companies by reducing operational time by 60%, allowing them to allocate more focus on their core business.

Finance

Problem

• Managing budgets using Excel.
• Manually sending invoices to clients and tracking payments.
• Monitoring all expenses.
• Absence of MIS reports for decision-making.
• Sending bills and expenses to the Chartered Accountant every month.

Solution

• Budget Management and Tracking.
• Expense Management and Yearly Comparisons.
• Sales and Payment Management.
• Financial Reporting (Profit & Loss, Balance Sheet).
• Direct CA Access to Bills and Expenses.

Outcome

Enhancing the company's growth through effective financial utilization by making data-driven decisions using financial reports.

Scheduling

Problem

• Struggling to track the time team members spend in meetings?
• The effectiveness of internal meetings isn't being measured.
• Lack of meeting Minutes.
• Unwanted meeting.
• Forgot meeting.
• Lack of interconnection with Google Calendar, Calendly.

Solution

• Identifying the time team members spend in meetings.
• Reminder for the Minutes of Meeting (MOM) after a meeting has concluded.
• Scheduling meetings with internal team members.
• Sending out meeting reminders.
• Syncing with Google Calendar and Calendly for scheduling and coordination.
• Integration with Zoom for seamless interaction and meetings.

Outcome

Enhancing meeting management, setting reminders and measuring team member's time usage can eliminate unnecessary meetings and boost overall team productivity.

Payroll Manager

Problem

• Managing physical documents for all employees.
• Struggling to analyze the performance of employees and teams.
• Lack of a system to manage employee disputes and requests.
• Spending significant time on attendance and salary calculations.
• Most of the time of HR is spent on daily routine activities.
• Lack of system to evaluate employee.

Solution

• Remove physical documentation.
• Analyzing performance based on tasks completed.
• Overtime and Leave Management.
• Tracking employee requests and disputes.
• Simplified management of attendance and salary.
• Streamline routine operations to significantly reduce hours spent by HR.

Outcome

Our aim is for the HR Team to complete routine operations within just 1 hour a day, allowing them to focus on other impactful tasks and empower the team by effectively managing employee disputes.

Project Manager

Problem

• Managing numerous credentials for projects.
• Handling project-related documents.
• Not aware about profitability of project.
• Unable to make data-driven decisions due to a lack of data.
• Management of Project task flow.
• Difficult to manage requirement gathering and sharing.

Solution

• Handling project-related credentials.
• Know profitability of project & team.
• Know effectiveness of team working on project.
• Approval of project related documents with signature.
• Customize project task flow for team.

Outcome

Enhance project management processes and save 40% of coordination time while reducing errors by eliminating repetitive tasks.

CEO Tools

Problem

• Lack of a system in place for creating and managing goals.
• Goal creation is easy, but measurement is difficult.
• Wishlist items becoming obsolete due to lack of record maintenance.
• Lack of tool to keep track of SWOT analysis.

Solution

• Assists in both setting up goals and monitoring their progress effectively.
• Automatically tracks goals linked to Lead generation, Sales and Recruitment efforts.
• Maintaining records of the wishlist, its associated resources and the time dedicated to each item.
• Manage history of SWOT analysis of all team members.

Outcome

Leveraging CEO tools efficiently allows top leaders to manage goals, wishlist and planning more effectively, enabling a greater focus on driving company growth.

Recruiter

Problem

• Tracking candidates who've applied and adding their details to the portal.
• Managing the follow-up and communication in the interview process is time-consuming.
• Uncertain about which channel is the most effective for recruitment.
• There's a lack of a tool for keeping track of reference checking.
• Unaware of the time your team spends on recruitment.
• Don't know effectiveness of interviewer.
• Shortlist the most suitable resumes from a large pool of applications.
• Candidate details from each resume are entered manually into the system for accurate record-keeping.

Solution

• Send job description to client and he can apply from same screen.
• Improving the interview process to eliminate internal communication, ensure transparency and enable tracking of interviewer and HR effectiveness.
• Identifying the most effective channels for acquiring candidates.
• Automate Reference Checking.
• An AI-enabled feature automatically evaluates resumes to determine their compatibility with specific job openings.
• Candidates can be seamlessly added to the system through direct resume uploads and updates.

Outcome

Enhance recruitment effectiveness by over 70% while reducing resume shortlisting time by 90%, enabling faster and smarter hiring decisions.

Communication

Problem

• Lack of tool to Target specific groups for communication.
• Lack a centralized log for all communications.
• Repeatedly composing emails/SMS.
• Unable to broadcast messages to all team members.
• Lack of effective tool for internal communication.

Solution

• Establish communication groups for personalized messages.
• Ensure centralized communication for all correspondence.
• Organize templates for streamlined communications.
• Broadcast messages efficiently.
• Internal chat facilitates team collaboration and communication.

Outcome

Semsto boosts your communication effectiveness by over 60%, centralizing all your communications.

Asset Manager

Problem

• Lack of an effective channel through which employees can request assets.
• Lack of a good system to track assets assigned to employees.
• Accessing the history of asset assignments.
• Resource Planning in advance.
• Unwanted purchase due to lack of effective resource planning.
• Asset repairs are often forgotten, leading to unresolved maintenance issues.
• Asset transfers are difficult to track, resulting in poor accountability and mismanagement.

Solution

• Allowing employees to request assets specifying the time duration needed?
• Having advance knowledge about resource requirements and releases?
• Repairing details, along with the relevant costs, are systematically recorded for better tracking and budgeting.
• All asset transfers are logged with the respective approving authorities to ensure transparency and accountability.

Outcome

By recording repair details with costs and tracking asset transfers with approvals, organizations can save costs by maximizing the effective utilization of company assets through strategic planning.

Visitor Manager

Problem

• Keep track of all visitors.
• Time consuming process to generate gate pass.
• It can be embarrassing for high-profile visitors to wait.
• Event Registration and tracking.

Solution

• Quick Visitor Pass Generation.
• Advance Pass Generation for High Profile Visitors.
• Keep Track of events and seat availability
• Automatically closing event registration when the capacity is reached.
• Event Attendance Log.

Outcome

Enhance the visitor pass generation process significantly and effectively manage events.

Sales Team

Problem

• Facing challenges of distinguishing between clients and prospects.
• Not able to measure team's performance.
• Struggling to track communications conducted on freelancer portals.
• Finding it challenging to manage meetings and follow-ups.
• Manage all lead operations manually.
• Difficult to manage task related with leads.
• Multiple Communication channel for lead management.
• Sales managers face difficulty in verifying whether field salespersons are actually visiting clients as planned.
• Tele-caller activities are often unmonitored, making it hard to track client communication and follow-ups.

Solution

• Differentiate Clients and Prospects.
• Measure team performance.
• Reminder for Meeting and Follow-up.
• Automated process for lead operations.
• Centralize Lead Communication.
• GPS-based field tracking ensures real-time monitoring of salesperson movements, providing visibility into client visits.
• All tele-caller call logs are systematically recorded, enabling managers to review communication history and ensure accountability.

Outcome

The system streamlines lead management, tracks performance, ensures timely follow-ups and boosts sales efficiency and engagement.

Support Team

Problem

• Tracking all client emails, SMS and calls.
• Human interaction is necessary.
• Keeping the client updated.
• Maintaining a record of past information.
• Assigning tickets to the right technical person is difficult, often leading to delays in resolution.

Solution

• A tool through which clients can send requests.
• Tracking all requests and their respective statuses.
• An open and transparent process.
• Establishing two-way communication with the client.
• Using the ticketing system, tickets can be assigned directly to the responsible support person and tracked until closure.

Outcome

Delivering excellent customer service through an effective process tailored to serve clients efficiently.

Team leader

Problems

• Teams often find it difficult to create and assign tasks in an organized way, leaving responsibilities unclear.
• Without proper visibility, managers struggle to track progress and employees feel less accountable.
• Task-related documents are scattered, making collaboration stressful and inefficient.
• The absence of a consistent workflow causes uneven execution and repeated mistakes.
• Delays in reviewing completed work leave teams frustrated and unrecognized.
• Managers lack insights from task data, making it harder to improve processes.
• Measuring employee performance fairly becomes a challenge, lowering motivation.

Solution

• A centralized platform makes it easy to create and assign tasks with clarity.
• Real-time tracking provides transparency, giving managers confidence and employees direction.
• Attaching documents directly to tasks keeps everything accessible in one place.
• Standardized workflows ensure consistency, reducing confusion and errors.
• Built-in evaluation tools speed up reviews and make feedback more meaningful.
• Task analytics provide valuable insights, helping leaders make informed decisions.
• Performance measurement tools recognize individual contributions and boost team morale.

Outcome

Brings clarity, accountability and motivation to daily work, empowering managers with insights and employees with recognition, leading to stronger teamwork and higher productivity.

Employee

Problems

• It's often confusing to keep track of assigned tasks and their details without a clear system.
• Reassigning or delegating work to others can become messy without proper tracking.
• Requesting leave through manual processes feels slow and uncertain.
• When you need extra resources, there's no simple way to request or follow up.
• Attendance records are not always transparent, making verification difficult.
• Salary slips are often delayed or hard to access when you need them.
• Employee surveys don't always reach everyone and your feedback can get ignored.
• Evaluating junior team members feels inconsistent without a structured approach.
• Performance KPIs are not always visible, leaving you unclear about how your work is being measured.

Solution

• You can easily view your assigned tasks along with every detail in one place.
• Tasks can be reassigned smoothly, ensuring accountability and clarity.
• Submit leave requests online and track their approval status in real time.
• Raise resource requests digitally and monitor their progress without chasing anyone.
• Verify your attendance records instantly, giving you full transparency.
• View and download your salary slips anytime, without waiting for HR.
• Take part in quick surveys where your feedback is recorded and valued.
• Evaluate junior team members fairly through structured evaluation tools.
• Check your performance KPIs whenever you need, so you always know where you stand.

Outcome

Employees gain clarity and control with transparent, stress-free work management.