Employee Evaluation KPI

Overview

The Evaluation KPIs module in Semsto is used to define and manage Key Performance Indicator (KPI) sections for employee evaluations.

Each KPI section represents a measurable area of performance, which can be assigned specific weightage and linked with existing KPI evaluation criteria.

This module helps HR departments and managers create balanced performance evaluation structures that align with company goals.

Purpose
The Evaluation KPIs module helps organizations to:
  • Define KPI sections with assigned weightage for performance evaluation.
  • Associate KPI questions or criteria with each section for accurate assessment.
  • Manage and update active or inactive KPI sections dynamically.
  • Standardize evaluation structures across departments and roles.
Evaluation KPIs List Page
The Evaluation KPIs page displays all existing KPI sections in a structured tabular format.
Field Description
Field Name Description
KPI Section Allows users to Edit or Delete an existing KPI section.
Status Displays the current status of the KPI section (Active or Inactive).
KPI Section Displays the name of the KPI section (e.g., “Team Collaboration”, “Technical Skills”).
Weightage Shows the weight assigned to that KPI section (used for overall evaluation score calculation).
Other Functionalities
  • Search Bar: Allows searching KPI sections by name.
  • Filter by Status: Filter KPI sections as Active or Inactive.
  • Add Evaluation KPIs: Opens the form to create a new KPI section.
Add Evaluation KPI Page
The Add Evaluation KPI form is used to create or update KPI sections, assign weightage and link them with KPI evaluations.
Field Description
Field Name Description
KPI Section Enter the name of the KPI section (Mandatory field). Example: “Work Quality” or “Communication”.
Weightage Enter the numeric weight (e.g., 100, 70) assigned to this KPI section. This value contributes to the total evaluation score.
Status Select Active if the KPI section is in use, or Inactive if it is not currently applied.
KPI Evaluation Section
Within each KPI section, users can associate evaluation parameters using the KPI Evaluation dropdown.
Field Description
Select KPI Evaluation Choose predefined KPI evaluation questions from the dropdown list (linked from the Evaluation KPI Questions module).
Total Weight for Section Displays the cumulative weight of all KPIs added under this section.
+ / - Buttons Use the + button to add another KPI evaluation row, or – to remove one.
Buttons
Field Description
Save Saves the new or updated KPI section into the system.
Back Returns to the previous page without saving.
How to Add a New Evaluation KPI
  1. Navigate to Evaluation KPIs under the Evaluation menu.
  2. Click + Add Evaluation KPIs.
  3. Fill in the required details:
    • Enter a KPI Section Name.
    • Assign a Weightage value.
    • Select one or more KPI Evaluations from the dropdown.
    • Set Status to Active.
  4. Click Save to add the KPI section.
How to Edit or Delete a KPI Section
  • Edit: Click the pencil icon beside the KPI section to modify its name, weightage, or linked KPIs.
  • Delete: Click the trash icon beside the KPI section to remove it permanently from the list. Confirm when prompted.
Example
KPI Section: Teamwork & Collaboration
Weightage: 100
Linked KPI Evaluations:
  • Communicates effectively within the team.
  • Contributes to group discussions.
  • Supports team goals and responsibilities.
Status: Active
When the evaluation form is generated, the system automatically pulls these KPI items with their respective weights, allowing HR managers and supervisors to evaluate employees based on defined sections.

Example: KPI Section - Technical Skill Development

Section Name
Technical Skill Development
Total Section Weightage
100
This section measures an employee's technical capabilities, adaptability, problem-solving skills and contribution to development activities.

KPI Category 1: Adaptability

This section checks how well an employee can adapt to new tasks, priorities and technologies.
Assigned Items & Weight
KPI Item Weight
Flexibility in handling different tasks and assignments 10
Ability to adjust to shifting priorities and work demands 15
Willingness to learn and embrace new technologies, processes or changes 20

KPI Category 2: Bug Fixing and Troubleshooting

This section measures the employee's debugging skills and responsiveness to issues.
Assigned Items & Weight
KPI Item Weight
Providing accurate and comprehensive bug reports 15
Effective debugging and problem-solving skills 5
Timely resolution of software defects and issues 5
Total Weight for Category: 25

KPI Category 3: Code Review and Collaboration (Example Category You Can Add)

This evaluates how well the employee collaborates in coding standards, peer reviews and teamwork.
Suggested Items & Weight
KPI Item Weight
Participates actively in code reviews 10
Provides constructive feedback to team members 10
Follows coding guidelines and best practices consistently 10
Total Weight for Category: 30

Final Calculation Example

KPI Category Total Weight
Adaptability 45
Bug Fixing and Troubleshooting 25
Code Review and Collaboration 30
Total Weight for KPI Section: 100

How This KPI Will Be Used During Evaluation

During employee evaluation
  • The evaluator will rate each KPI item individually.
  • Each rating will contribute a weighted score.
  • The final score for each category will be calculated.
  • The sum of all categories gives the Technical Skill Development Score.
  • This final score contributes to the employee's full-year or quarter performance evaluation.

Best Practices for Creating KPI Sections

  • Keep KPIs measurable
  • Use simple and clear KPI titles
  • Do not exceed the section's total weightage
  • Weightage distribution should match the importance of each KPI
  • Include behavior-based + performance-based KPIs
  • Review KPIs quarterly to ensure relevance

Ready-to-Use Sample KPI Section for Documentation

You can directly add this example in your help manual
Sample KPI Section: Technical Skill Development
This KPI section evaluates the employee's technical performance, learning ability, adaptability and contribution to development tasks.
The section contains three KPI groups
  1. Adaptability - 45 Weight
  2. Bug Fixing and Troubleshooting - 25 Weight
  3. Code Review and Collaboration - 30 Weight

Each group includes multiple KPI items with individual weightage. Evaluators must score each item based on the employee's performance during the evaluation period.